IFB - Cleaning Service
Invitation for Bid
Office/Building Cleaning Services and Job Training
The Palatka Housing Authority is looking for Professional Office Cleaning Companies to partner with for our hands-on staff training program. The PHA plans to issue an IFB on November 19, 2025 for Buildings and Office Cleaning Services and Training opportunities.
Sealed bids will be accepted by the Palatka Housing Authority (PHA), located at 400 N. 15th St., Palatka, FL 32177 until 11:00 a.m. Wednesday, November 19, 2025. at which time all bids will be publicly opened and read aloud for furnishing all labor and materials and performing all work necessary and incidental to the following project:
Cleaning Areas
- PHA Main Offices/Warehouse/bathrooms
- 2 Community Buildings/with offices/bathrooms
Partnership Training
- Mentorship Program: Pairing new cleaners with seasoned professionals to learn on the job.
- Standardized Checklists: Detailed, task-specific checklists are followed to ensure a consistently high level of service.
- Ongoing Education: The team receives regular training updates on new products and techniques.
- Quality Assurance Inspections: Routine checks are conducted to ensure every clean meets exacting standards.
Bids must be submitted to the Attn.: Ms. Willie Mae Thomas, Procurement Officer, in a sealed envelope bearing on the outside the: name of the firm, address and designated as bid for 'Cleaning Services' PHA2025-IFB/CS-07. Faxed bids will not be considered.
***Note: If you send your bid packet in via FED EX or UPS, please make certain that the bid# PHA2025-IFB/CS-007 is labeled on the outside of the Air mail envelope.
Bid specifications and information packet will be available at the PHA office for pickup October 16, 2025 and available on the PHA website at: www.palatkaha.org. Please ensure all checklist documents are filled out properly for submission. The point of contact is Mrs. Willie Mae Thomas at (386) 329-0132, ext 215.
A pre-bid conference, (non-mandatory attendance) but highly recommended, will be held on Tuesday October 28, 2025 -10:00 a.m. at PHA main office located at 400 N. 15th Street, Palatka, FL. Final questions to IFB will be November 11, 2025. Please email questions to wmthomas@palatkakha.org for reply.
The PHA reserves the right to waive informalities in the bids received and to accept any which we consider to be in our best interest and to reject any and all bids. The PHA is an EOE/DFW.
The PHA has a goal and policies encouraging participation of small, minority, and women-owned businesses in the provision of goods and services.